Company
Since 2005, Success Trek has been helping organizations to strengthen from within. Our clients contact us when they are getting ready to move to the next level or in times or rapid growth. We provide solutions andongoing support that assists everyone and everything working better together.
Position Summary
To provide support to CEO, Success Trek Team and clients by ensuring day-to-day office functions run smoothly. Overall responsibilities include customer service/customer relations, Screening calls and managing schedules to maximize time, coordinate workflow, update delegated tasks to ensure deadlines are met, take initiative in manager's absence, prepare meeting materials, attend client meetings and summarize meeting notes.
Specific Responsibilities
The specific responsibilities of the Executive Assistant position include the following:
- Successfully monitor the progress of each active project. This includes providing all team members with timely updates and ensuring each phase of work is scheduled and monitored for timely completion.
- Prepare for and participate in client meetings. This includes preparation of meeting handouts, agendas, etc. as well as taking notes during meetings and ensure that all pertinent information are noted and properly communicated.
- Oversees and participates in the preparation of sales and marketing materials, this includes, but not limited to proposals, collateral materials, power point presentations, emails, speeches, etc.
- Works closely with the office manager to cross train on those roles and responsibilities to ensure smooth and continuity of operations.
- Ability to continually maximize technology we are currently using and bringing forward new ways to improve our processes and systems.