Holladay Properties Job Postings

Holladay Properties Job Postings
By: Holladay Properties Last Updated: April 19, 2022

Development Manager

Job Details

  • Job Location IN- Portage - Portage, IN
  • Job Category - Health Care

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Development Manager supports this mission by providing management assistance and coordination on a wide variety of development projects (in particular Construction Building Projects – redevelopment, office, industrial, retail).

Essential Duties and Responsibilities include but are not limited to the following:

  • Provides development support throughout all project phases (project due diligence, loan packages, site acquisition, contracts, programming, design, financing, construction, leasing/marketing)
  • Liaisons with city and other governmental officials, including organizing and attending meetings as required to resolve outstanding matters.  Follows through with all pertinent parties to ensure that appropriate action on pending matters is done as required
  • Assist in the coordination of zoning matters with appropriate consultants, legal and governmental bodies
  • Ensures all plans and required submittals are processed with the appropriate government body and follows through to obtain necessary approvals. Track progress of these submittals to receipt of required approvals
  • Coordinates schedules and attends to architectural design/schedule matters and follows through to ensure required action is done as required
  • Responsible for the coordination of land surveys, easements, etc. and works with surveyors, engineers etc. to ensure work is done as required
  • Assists in the interviewing and selection of outside consultants
  • Interviews and selects general contractors, subcontractors, and other similar 3rd party vendors
  • Prepares and solicits bids for a variety of development contracts
  • Coordinate environmental reviews and remediation efforts on various development projects
  • Monitors and coordinates the work effort of all project architects, engineers, and consultants to ensure their scope of work is in conformance with the project budget, schedule and development guidelines
  • Perform detailed financial analysis including the creation of financial models that include IRR, ROE, ROA, CF and waterfall calculations.
  • Coordinates draw submittal with accounting

Other duties may include:

  • Monitors construction activity and schedule. Visits project sites, as appropriate, with Development Partner for the purpose of understanding project schedule and budget as it relates to the overall partnership interests
  • Prepare weekly reports regarding the status of each development including status of construction, cost variances, unresolved items, and other project related reports. Includes photographs as appropriate
  • Maintains all project records per the Holladay’s record keeping system
  • Monitors project closeout process including contract closeouts, punch list and final payments.
  • Reviews monthly draw for conformance with Operating Agreement requirements
  • Aware of the sales and marketing activities, and understands how these relate to status of construction

Qualifications

  • Bachelor’s degree required
  • Basic knowledge of financial principals
  • Previous Real Estate experience, with some knowledge of real estate project cycle preferred
  • Excellent computer skills, with emphasis internet research and Microsoft office products
  • Familiarity with the local permitting process, knowledge of how to work with the Department of Economic Development, Building Department, and other appropriate City departments
  • Good organization, communication, and administration skills
  • Good oral, written and interpersonal skills
  • Ability to perform under pressure
  • Able to work with people at all levels
  • Ability to prioritize work assignments and adapt to changing priorities
  • Professional attitude, appearance, and demeanor
  • Travel may be required
  • Valid Driver’s license, proof of insurance, and MVR report acceptable to company’s liability insurance provider

Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:

  • Mission: Enriching lives through investment and service
  • ENRICH Values:
  • Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
  • Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
  • Respect - We recognize and acknowledge the inherent value of others.
  • Integrity – We do the right thing.  We exhibit a consistently high moral compass.
  • Community – We are a family.  We have fun, serve others, and freely give of our resources.  We recognize our responsibility to make our communities and world a better place.
  • Health - We support the physical, financial, and professional health and well-being of each other and those we serve.

Compensation:

The Development Manager compensation will be based on experience and qualifications.  This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.

Physical Demands:

  • Associate is required to walk multiple premises which can require climbing stairs to inspect stairwells and be in high spaces, such as roof to inspect equipment if necessary.
  • Associate may occasionally be required to lift or move items over ten (10) pounds.

Supervisory Responsibility:

  • This position does not have any supervisory responsibility.

Promotional Opportunity:

Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.

This description is not all inclusive and duties will vary depending on location and assigned portfolio.

Senior Accountant

Job Details

  • Level - Experienced
  • Job Location - IN- South Bend - South Bend, IN
  • Position Type- Full Time
  • Education Level- 4 Year Degree
  • Travel Percentage -Negligible
  • Job Shift- DayJob
  • Category- Accounting

Essential Duties and Responsibilities

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Senior Accountant supports this mission by maintaining the integrity of the financial statements of their assigned properties and providing leadership to Portfolio Accountants.

Essential Duties and Responsibilities include but are not limited to the following:

  • Audit/Review of Lease Entries, Journal Entries, and Batch Postings by Portfolio Accountants
  • Guide/Review the Portfolio Accountants in month end duties as well as daily tasks.  Including review of month-end Accruals, Common Area Maintenance Reconciliations, Variance Notes, Income Statements, Bank Reconciliations, and General Ledger Reconciliations
  • Second-level review of daily Cash Receipts and Accounts Payable invoices
  • Review and monitor major Aged Delinquencies and work with Portfolio Accountants and Property Management to resolve cash application issues
  • Mentor, guide, and train assigned Portfolio Accountants
  • Lead monthly operating calls with Asset Management as well as participate in various internal meetings
  • Assist and provide daily support to Property Management, Asset Management, and the Client Accounting Team
  • Review and post Year End Common Area Maintenance Reconciliations
  • Responsible for oversight of leasing assumptions and certain expenses input into budgeting module
  • Responsible for overall budget review on a property-level basis
  • Assist special projects as needed

Qualifications

  • B.S. in Accounting and 4 or more years of related accounting experience
  • Understands the Importance of the Tenant-Client-Manager-Vendor Relationships
  • Solid Customer Service and Interpersonal skills
  • Attentive to Detail
  • Trustworthy and preserves confidentiality
  • Experience reading and understanding leases preferred

Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:

  • Mission: Enriching lives through investment and service
  • ENRICH Values:
    • Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
    • Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
    • Respect - We recognize and acknowledge the inherent value of others.
    • Integrity – We do the right thing.  We exhibit a consistently high moral compass.
    • Community – We are a family.  We have fun, serve others, and freely give of our resources.  We recognize our responsibility to make our communities and world a better place.
    • Health - We support the physical, financial, and professional health and well-being of each other and those we serve.

Position Competencies

  • Effective Communication: Is able to clearly and succinctly communicate in a variety of settings and styles; can get messages across that have the desired effect
  • Task Completion: Responds effectively to clear direction; follows set procedures; solves immediate problems; escalates where appropriate; sees tasks through to completion
  • Time Management: Uses his/her time effectively and efficiently; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities; effectively prioritizes tasks
  • Employee Engagement: Cultivate a working environment where employees are involved in, committed to, and enthusiastic about their work and the organization
  • Employee Development: Support employees in gaining the knowledge, skills, and experiences they need to develop their talents and use their strengths to achieve proficiency and excellence in their roles

Employee Performance Management: Help employees meet and exceed the outcomes that the organization expects them to achieve

Compensation:

The Senior Accountant compensation will be based on experience and qualifications.  This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.

Physical Demands:

  • Requires extended hours to meet specific monthly or project related due dates

Supervisory Responsibility:

  • This position will provide supervision for Accountants on assigned portfolio.

Promotional Opportunity:

Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.

This description is not all inclusive and duties will vary depending on specific property being managed.

Residential Portfolio Accountant

Job Details

  • Level- Experienced
  • Job Location- IN- South Bend - South Bend, IN
  • Remote Type- Fully Remote
  • Position Type- Full Time
  • Education Level -4 Year Degree
  • Travel Percentage- Negligible
  • Job Shift- DayJob
  • Category-Accounting

Essential Duties and Responsibilities

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Portfolio Accountant supports this mission by supporting a portfolio of residential and multi-family buildings related to the account assigned.

Essential Duties and Responsibilities include but are not limited to the following:

  • Enter and maintain lease information for residential tenants into the accounting system
  • Track variance reports monthly for tenant income and monitor rent rolls for proper charges
  • Assist residential property managers with Yardi rent café
  • Monitor and verify that residential leases are uploaded and entered correctly
  • Track tenant insurance and send out insurance notifications
  • Deposit and/or post all check and ach payments promptly and accurately
  • Provide accounts receivable aging reports twice monthly and on demand
  • Enter all charges including recurring monthly items
  • Send out monthly statements and rent invoices to tenants
  • Follow up with tenant accounting related inquiries
  • Complete monthly bank reconciliations
  • Process and track all tenant and intercompany billbacks including creating charges, invoices and follow up
  • Assist with Monthly and Annual reports
  • Assist with property tax updates including tracking annual increase/decrease and working with accounts payable to process payments
  • Verify that tenant paid property taxes are sent to tenants timely and paid before the due date
  • Record mortgage loans, track principal balances and update spreadsheet; alert when maturity dates draw near
  • Monthly security deposit accounts true up
  • Prepare initial budgets for all properties annually including leasing forecast calculations
  • Suggest, assist, and implement changes in the accounting and leasing processes to streamline and update
  • Other duties as needed including special projects for the CFO, Controller, Accounting Manager and Sr Accountant.

Qualifications

Qualifications:

  • Accounting related experience of 2 or more years
  • Leasing related experience a plus
  • Understands the Importance of the Tenant-Client-Manager-Vendor Relationships
  • Solid Customer Service and Interpersonal skills
  • Attentive to Detail
  • Trustworthy and preserves confidentiality
  • Experience reading and understanding leases preferred

Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:

Mission: Enriching lives through investment and service

ENRICH Values:

  • Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
  • Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
  • Respect - We recognize and acknowledge the inherent value of others.
  • Integrity – We do the right thing.  We exhibit a consistently high moral compass.
  • Community – We are a family.  We have fun, serve others, and freely give of our resources.  We recognize our responsibility to make our communities and world a better place.
  • Health - We support the physical, financial, and professional health and well-being of each other and those we serve.

Position Competencies

  • Attention to Detail:Able to “zoom in” to detail quickly and accurately; checks information, picks up inconsistencies and mistakes; can make detailed comparisons between similar sources
  • Effective Communication:Is able to clearly and succinctly communicate in a variety of settings and styles; can get messages across that have the desired effect
  • Task Completion:Responds effectively to clear direction; follows set procedures; solves immediate problems; escalates where appropriate; sees tasks through to completion
  • Time Management: Uses his/her time effectively and efficiently; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities; effectively prioritizes tasks

Compensation:

The Portfolio Accountant compensation will be based on experience and qualifications.  This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.

Physical Demands:

  • Requires extended hours to meet specific monthly or project related due dates

Supervisory Responsibility:

  • This position does not have any supervisory responsibility

Promotional Opportunity:

Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last 12 twelve (12) months. Management retains the discretion to make exceptions to the policy.

Marketing Specialist

Job Details

  • Job Location- IN- South Bend - South Bend, IN
  • Position Type- Full Time
  • Education Level- 4 Year Degree
  • Job Category- Marketing

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Marketing Specialist supports Holladay's mission by working closely with the Senior Marketing Director and other marketing team members to create effective marketing content across a variety of channels for our growing company. While embracing the heart of the ideal team player, the Marketing Specialist must be an effective collaborator and great at communication and graphic design. The Marketing Specialist must thrive in a fast-paced ever-changing environment and be able to engage in multiple ongoing projects and responsibilities simultaneously. An understanding of what makes people tick and the intense desire to deliver solutions that make a difference, is critical in this role.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

  • Creates high quality and effective marketing content that aligns correctly with the overall brand strategy including:
    • Social media graphics
    • Email marketing campaigns
    • Print flyers and brochures
    • Digital ads
    • Signage
    • Proposals
    • Blog posts
    • Website content
    • Video creation and editing
  • Works closely with the company's sales representatives; enabling them to meet their commercial objectives by providing them with appropriate tools, materials, and presentations
  • Holds regular meetings with Senior Marketing Director to review pipeline, resolve challenges, and present possible solutions
  • Stays up to date on the latest marketing trends
  • Creates marketing reports for executive team

Qualifications:

  • Accounting related experience of 2 or more years
  • Leasing related experience a plus
  • Understands the Importance of the Tenant-Client-Manager-Vendor Relationships
  • Solid Customer Service and Interpersonal skills
  • Attentive to Detail
  • Trustworthy and preserves confidentiality
  • Experience reading and understanding leases preferred

Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:

Mission: Enriching lives through investment and service

ENRICH Values:

  • Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
  • Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
  • Respect - We recognize and acknowledge the inherent value of others.
  • Integrity – We do the right thing.  We exhibit a consistently high moral compass.
  • Community – We are a family.  We have fun, serve others, and freely give of our resources.  We recognize our responsibility to make our communities and world a better place.
  • Health - We support the physical, financial, and professional health and well-being of each other and those we serve.

Position Competencies

  • Attention to Detail:Able to “zoom in” to detail quickly and accurately; checks information, picks up inconsistencies and mistakes; can make detailed comparisons between similar sources
  • Effective Communication:Is able to clearly and succinctly communicate in a variety of settings and styles; can get messages across that have the desired effect
  • Task Completion:Responds effectively to clear direction; follows set procedures; solves immediate problems; escalates where appropriate; sees tasks through to completion
  • Time Management: Uses his/her time effectively and efficiently; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities; effectively prioritizes tasks

Compensation:

The Portfolio Accountant compensation will be based on experience and qualifications.  This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.

Physical Demands:

  • Requires extended hours to meet specific monthly or project related due dates

Supervisory Responsibility:

  • This position does not have any supervisory responsibility

Promotional Opportunity:

Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last 12 twelve (12) months. Management retains the discretion to make exceptions to the policy.Marketing SpecialistJob DetailsJob LocationIN- South Bend - South Bend, INPosition TypeFull TimeEducation Level4 Year DegreeJob CategoryMarketing

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Marketing Specialist supports Holladay's mission by working closely with the Senior Marketing Director and other marketing team members to create effective marketing content across a variety of channels for our growing company. While embracing the heart of the ideal team player, the Marketing Specialist must be an effective collaborator and great at communication and graphic design. The Marketing Specialist must thrive in a fast-paced ever-changing environment and be able to engage in multiple ongoing projects and responsibilities simultaneously. An understanding of what makes people tick and the intense desire to deliver solutions that make a difference, is critical in this role.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

  • Creates high quality and effective marketing content that aligns correctly with the overall brand strategy including:
    • Social media graphics
    • Email marketing campaigns
    • Print flyers and brochures
    • Digital ads
    • Signage
    • Proposals
    • Blog posts
    • Website content
    • Video creation and editing
  • Works closely with the company's sales representatives; enabling them to meet their commercial objectives by providing them with appropriate tools, materials, and presentations
  • Holds regular meetings with Senior Marketing Director to review pipeline, resolve challenges, and present possible solutions
  • Stays up to date on the latest marketing trends
  • Creates marketing reports for executive team

QUALIFICATIONS

  • Bachelors Degree in graphic design, marketing, advertising, public relations, or a related field
  • Excellent computer skills
  • Strong graphic design experience and savvy with Adobe Suite
  • Experience with WordPress considered a plus
  • Stellar communication and decision-making skills
  • Basic knowledge of video creation and editing
  • Experience with digital and print marketing, content marketing, and social media marketing
  • Desire to grow professionally with ongoing education
  • Ability to manage multiple projects at once
  • Strong drive for results
  • Ability to collaborate with cross-functional teams
  • Ability to analyze problems and create a solution
  • Strategic, innovative, and creative personality with a strong business acumen
  • A passion for working in and managing a fast-paced, collaborative environment
  • Adept multi-tasker with ability to quickly prioritize and effectively manage tasks
  • Real estate background and/or industry knowledge considered a plus
  • Valid Drivers license, proof of insurance, and clean MVR report

Holladay Mission and Values: All associates are expected to live Holladays Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:

  • Mission: Enriching lives through investment and service
  • ENRICH Values:
    • EntrepreneurialWe are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
    • NurtureWe encourage and support the growth and development of each other, our clients, and our communities.
    • Respect - We recognize and acknowledge the inherent value of others.
    • IntegrityWe do the right thing. We exhibit a consistently high moral compass.
    • CommunityWe are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
    • Health - We support the physical, financial, and professional health and well-being of each other and those we serve.

Compensation:

The Marketing Specialist's compensation will be based on experience and qualifications. This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.

Physical Demands:

  • Travel to different office locations may be required on a regular basis
  • Ability to sit and stand for extended periods of time
  • Ability to use camera to take photos and videos

Supervisory Responsibility:

  • This position does not have any supervisory responsibility

Promotional Opportunity:

Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.

Commercial Maintenance Technician

Job Details

  • Level- Experienced
  • Job Location- IN- South Bend - South Bend, IN
  • Position Type-f ull Time
  • Job Category- Skilled Labor - Trades

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Commercial  Maintenance Technician supports this mission by installing, maintaining and repairing machinery, equipment, physical structure and other systems for the health and well-being of clients, visitors and staff. Company work van provided.

Essential Duties and Responsibilities include but are not limited to the following:

  • Repairs, installs, replaces and maintains machinery, mechanical equipment, electrical equipment, fixtures, appliances, plumbing, tools and building materials
  • Replaces light bulbs where and when needed
  • Complies with life safety codes for the facilities and equipment required at all locations
  • Has knowledge of pertinent laws, EPA and OSHA regulations governing proper storage and management of hazardous materials.
  • Provides preventive maintenance on agency vehicles and equipment
  • Provides on-call coverage on a rotational basis as needed
  • Conducts visual inspections of boiler rooms, other equipment rooms and grounds
  • Has knowledge and understanding of the agencies internal and external customer needs and is committed to meeting or exceeding those expectations
  • Has a high level of knowledge of building maintenance
  • Able to read and understand blueprints, fire control, life safety and security
  • Comfortable working with machinery and mechanical equipment
  • Answers service calls, as required
  • Completes assigned preventative maintenance
  • Completes logs and enters work orders completed
  • Has daily contact with tenants and the general public and is able to interact with them in a professional manner
  • Possess strong communication skills and provide excellent customer service
  • Able to work with multiple types of software to enter necessary data for management of buildings
  • Dealing with problems involving several concrete variables in standardized situations
  • Handling and operating hand tools, power tools and motorized lawn equipment
  • Typing and basic computer usage
  • Repairs, installs, replaces and maintains machinery, mechanical equipment, electrical equipment, fixtures, appliances, plumbing, tools and building materials
  • Complies with life safety codes for the facilities and equipment required at all locations.
  • Maintains company vehicles and equipment
  • Provides on-call coverage on a rotational basis as needed
  • Drives agency vehicles as required
  • Provides for continuous and unimpeded use of the physical facilities by clients, staff and visitors
  • Prepares reports as requested
  • Performs fire pump and other safety inspections on a regular schedule
  • Conducts visual inspections of boiler rooms, equipment rooms, grounds and all aspects of the physical structure.
  • Responsible for following all organization and department precautions and procedures in the performance of all duties to ensure a safe work environment for self and others